What is Jive?

Jive Project Accounting is accounting software that we designed specifically for project-based businesses, consultants, service organisations and similar entities. Businesses just like yours.

Why? Well, most accounting and financial management systems don’t cater for the unique requirements of project-oriented organisations. As a result, many are forced to rely on supplementary systems, duplicate record-keeping and offline administrative work.

We think this is costly, inefficient and a waste of effort. Your effort.

Jive addresses all of your requirements in a single integrated system, and eliminates the need for all this extra work at a single stroke. In this way, Jive gives you precise control over your finances, whilst keeping administrative burden to a minimum.

So that you can get on with achieving success.

Projects are the heart of your business. Now they can be at the heart of your accounting.

Projects are a core concept in the Jive universe, supplementing your existing chart of accounts and cost centre hierarchy. Transactions are captured at the project level. This makes it easy to provide project-based reporting and management, as we describe below.

Jive gives you fully integrated timesheets. Consultancy revenues, costs and billing are handled automatically

Timesheets exist as a central transaction type in Jive. When you capture a timesheet, the system optionally creates automatic financial transactions behind the scenes, allowing you to track both the internal cost and the external charge value of time spent against projects.

Automatic, detailed project invoicing at the push of a button

Jive lets you automatically generate invoices in respect of project work, and keeps track of unbilled consulting and work-in-progress. The project invoicing subsystem gives you the option to produce detailed schedules of work and expenses in support of your invoices.

Of course, you can also easily generate simple manual invoices for one-off charges or non-project items.

With unlimited consultants and consulting rates, Jive gives you limitless flexibility and precision

Jive lets you create any number of consultants within the system, and each consultant can have any number of independent internal and external consulting rates, if that’s what you need. Internal and external rates can be precisely customised for each consultant in the system.

Activity-based billing and management, for even finer control

Timesheet entries are associated with activities, which you define and customise according to the needs of your business. This gives you the power to analyse the work undertaken against your projects, giving you a better understanding of how consulting time is being used. And Jive’s differential activity costing even allows you to charge an automatic consulting premium for specific activities, such as hazardous, highly skilled or out-of-hours work.

Stress-free VAT management

Jive’s VAT management subsystem makes it virtually effortless to produce detail and summary reports in support of your VAT returns. And with transaction-level VAT rules, Jive will make sure that your VAT control accounts never get out of shape.

You’re in control. Jive’s comprehensive financial reporting

Jive ships with a wealth of predefined reports, designed to give you the maximum of control with the minimum of effort. Here is a small sample:

·          Project-based and consolidated Profit statements and Balance sheets

·          Accounts payable statements in either open-item or balance b/f format

·          Funds flow statements

·          Audit trails

·          Timesheet cost-and-earnings reports

All of Jive’s reports can be customised to take account of criteria you enter. And you can download any report and practically any of your raw data to a spreadsheet or other external application for offline processing if you wish.

Laughably easy fixed asset management

Looking after your asset register really doesn’t get much easier than this. Jive maintains detailed records of fixed assets, including historical depreciation for each individual asset. And the depreciation module will automatically calculate and post depreciation transactions for you on demand, taking into account acquisition and disposal dates, depreciation rules and other criteria you specify. Comprehensive fixed asset reporting is standard, including detailed lifetime reporting for individual assets.

Plan for success. Jive’s detailed budgeting tools

Jive includes comprehensive budgeting and forecasting tools. Budgets can be carried at the individual project level. And Jive’s budget calculation assistant makes it easy to create detailed budgets driven by growth objectives, targets and other criteria.

Convenient transaction entry

Jive has a number of transaction-capture tools, making it almost effortless to record different types of transaction, for example:

·          Automatic and manual invoices

·          Cheque payments

·          Purchases and sales on account

·          Account settlements

·          Standing and one-off journals

·          Timesheets

Perpetual accounting

Jive doesn’t limit your ledgers to a single financial year, but accumulates transactions for as long as it suits you. This makes it possible to produce full project-lifecycle reports.

Manage several sets of accounts from the same system

You can use Jive to run as many different sets of accounting records (for different organisations) as you like, although you can’t post transactions between them.

Comprehensive online help. Not that you’ll need it

Naturally, Jive offers detailed context-sensitive help on demand.And the system also ships with a detailed user manual for additional reference. But Jive is so easy to use that we don’t expect you to spend much time reading them.

You could be up and running in no time with Jive

We’ve listed just a few of the compelling features make Jive Project Accounting the most comprehensive application in its class. Jive represents superb value for money, and guarantees to deliver precise financial control for the bare minimum of effort. Your effort.

We recommend that you order your copy right away.